“If I Could Save Time in a Bottle…": Time Management & Boundaries
Deadlines. Overflowing In-box. Non-stop calls and emails. Not enough time!!!
This is true of most workplaces; however, in a law office it can feel MAGNIFIED…Why? I have found law firms are unique in their workflow and rhythms.
Like other professional businesses, law firms have projects which require planning and management. Those projects are in the the form of clients and clients' matters, which can be real estate transactions, contract drafting and negotiations, civil litigation, etc. Attorneys are the Project Directors. Paralegals are the Project Managers and if they are lucky, they have additional support staff.
Attorneys handle multiple clients and multiple matters at any given time. Staff are usually handing multiple attorneys, clients and matters. Clients can be a significant challenge in this environment, especially in the areas of law which work directly with individuals going through life crises. It is a rare event that someone is calling their lawyer because they are having a “good” day!
How does it all get done? Magic. When does it ever end? Never.
Seriously, we all have tricks to get us through the day, the week, the month. Here are a few suggestions to help reign in the chaos:
At the beginning of the relationship with a new client, clearly establish communication expectations. For example, you will not be able to talk on the phone every day for an hour about their legal matter.
Have an established routine to your day, every day. Example: Review emails first thing in the morning. Work on projects until mid-afternoon. Return calls or file late afternoon.
Expect your day to go “sideways”. When that happens, having an established routine can help you get back on track quicker.
Have a physically established workflow in your work area. An “in-box” for new projects. A “work in progress” pile. A "to be reviewed" folder, etc.
Have a “tickler” system in place that works for YOU! We all process information differently. Wall calendar, computer calendar and check lists are a few options.
When asked to address multiple projects at the same time, have the person or persons making the request prioritize the tasks needing to be done. This gives you clearer guidelines on what are most pressing matters and takes out some of the guesswork.
Join me for an on-line presentation on time management and setting boundaries. This special presentation is free. Two (2) dates are available to help meet your busy schedules. Space is limited to 30 seats per session.
Register on the Zoom links below:
November 17, 2021 @ 1:00 pm: bit.ly/3pMZ4mg
November 18, 2021 @ 1:00 pm: bit.ly/3nFGPMK
Looking forward to seeing you there!
If you are interested in learning more about this presentation or any other training topics, CONTACT me to discuss a personalized training presentation for your group.
